Surgical Scheduling

Operating rooms are dynamic. Your surgical scheduling platform should be too.

Is Your Surgery Scheduling Workflow a Challenge?

Operating rooms are fluid environments where precision and efficiency are imperative. However, traditional methods of surgical scheduling often fall short, relying on processes that are prone to errors and inefficiencies. Leap Rail revolutionizes this approach with advanced AI-driven technology designed to streamline scheduling processes and enhance operational efficiency.

Maximize OR Capacity
Reduce Surgical Case Duration Inaccuracy
Impact Revenue Growth & Cost Savings
Improve Staff & Resource Allocation
Enhance Patient & Surgeon Satisfaction

Navigating the Complex Surgical Landscape

While creating a schedule may seem simple enough, the complexities of surgical scheduling present numerous challenges for hospitals and ambulatory surgery centers and the impact on the entire perioperative process can be even more vast.

Manual booking processes, reliance on phone calls and faxes, disruption due to emergency cases, and the lack of real-time visibility into OR schedules contribute to delays, errors, and resource wastage. Inaccurate predictions or reliance on verbal estimations of surgical case durations multiply these challenges, leading to dissatisfaction among patients, surgeons, and staff.

From delayed starts to inaccurate turnover times, the ripple effects of unbalanced and unoptimized schedules can be felt throughout.

  • Low on-time arrival rates for surgeons and ancillary staff
  • High rate of add-ons and demand to be the “first case”
  • Case juggling and holes in the schedule
  • Extended preoperative stay
  • Negative impact on staff morale
  • Perceived need for greater coverage from anesthesia and ancillary services

Modernize the Surgical Scheduling Process

Leap Rail offers a comprehensive suite of solutions to address the inherent challenges of surgical scheduling.

Scheduling Decision Support

Our platform empowers surgeon's offices to submit comprehensive OR booking requests, complete with all necessary information and relevant documents. With real-time access to OR schedules and intelligent algorithms, Leap Rail facilitates seamless coordination and allocation of OR time, ensuring optimal utilization of resources.

Improve Surgical Case Duration Accuracy

Leveraging advanced artificial intelligence algorithms, Leap Rail significantly improves the accuracy of surgical case duration predictions, reducing inaccuracies by over 70%. This precision enables OR managers to optimize workflow planning, maximize capacity utilization, and minimize resource wastage.

Maximize OR Efficiency and Capacity

Studies, including research published by Harvard Medical School in the Journal of Medical Systems, demonstrate that Leap Rail's AI-driven approach results in substantial improvements in OR efficiency and capacity. By creating additional capacity without the need for new capital investments, hospitals and surgery centers can realize significant cost savings and operational enhancements.

Real-time Caseload Management

The status of your cases are constantly changing and new information is available and documented every minute. Leap Rail Board provides a dynamic real-time visualization of the caseload in the operating suite, reflecting perioperative milestones and workflow updates as they occur.

The visual representation of your OR operations is augmented with a news ticker providing real-time updates, predictions, and recommendations generated by our AI engine. This visibility enables preemptive decision-making, mitigates downstream delays, and optimizes resource allocation by allowing surgical teams to adapt and coordinate across teams for enhanced patient care delivery.

Smart notifications take case management a step further allowing you to ensure seamless communication of time-sensitive information among surgeons, nurses, support staff, and other team members, allowing you to get the latest updates on case progress and more to facilitate coordinated care delivery and minimizing delays.

Real-Time Visibility = Real-Time OR Management

Leap Rail's innovative solutions equip hospitals and ASCs with the advanced tools they need to manage OR scheduling with ease. Backed by best practices and AI-driven logic, operating room capacity planning and efficiency can reach new levels.

  • Enhanced Operational Efficiency: Streamlined scheduling processes and accurate case duration predictions lead to smoother workflows, reduced wait times, and improved resource utilization.
  • Cost Savings and Revenue Potential: The creation of additional capacity without new capital investments translates to significant cost savings for healthcare institutions, while effectively maximizing current OR suite utilization to uncover revenue growth opportunities.
  • Improved Patient Care: Real-time visibility into OR operations and proactive management of caseloads result in better patient outcomes, increased satisfaction, and enhanced patient safety.

Leap Rail provides surgical departments with the capabilities to overcome the challenges of surgical scheduling, driving efficiency and excellence in patient care.

Leap Rail Brigham and Women's Hospital journal of medical systems